Invitation to Quote – Supply and Delivery of one (1) van

Project Title: Belize, Selva Maya/KFW
Source of Funding: KFW
Contract Ref: SMP/SUP/0021/2020
Contract Title: Supply and Delivery one (1) Van for the Forest Department
Date: February 18th, 2020

The Protected Areas Conservation Trust (PACT) now invites submission of price quotation(s) for the supply and delivery of one (1) van.

Description: 2019 – 16-seater Van
No. Required: 1
Delivery Required by: 90 days after signing contract

Quotations must be provided for all the items under this Invitation. Price quotations will be evaluated for all the items together and contract awarded to the firm offering the lowest evaluated total cost of all the items.

Your price quotation in the form attached may be submitted by hand delivery, surface mail, courier service and facsimile or electronically at the following address:

Danny Singh
Protected Areas Conservation Trust (PACT)
#3 Mango Street
City of Belmopan, Belize
Email: accountingmanager@pactbelize.org

The deadline for receipt of your quotation(s) by the Purchaser at the addresses indicated in above Paragraph 3 is: April 3, 2020.

Your quotation should be submitted in English language, should be accompanied by adequate technical documentation and catalogue(s) and other printed materials or pertinent information (in English) for each item quoted, including names and addresses of firms providing service facilities in Belize.

Your quotation(s) should be submitted as per the following instructions and in accordance with the contract template (available below). The attached Terms and Conditions of Supply is an integral part of the Contract:

(i) PRICES: The prices should be quoted in Belize Dollars for the total cost at final destination to Protected Areas Conservation Trust (PACT), Belmopan which includes all taxes, GST, custom duties and taxes, inland transportation, insurance, loading and unloading domestically supplied goods plus the price of delivery to the place of destination.

 
(ii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of the total price at final destination as para. 2 above.
In evaluating the quotations, the Purchaser will determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:

a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
b) where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
c) if a Supplier refuses to accept the correction, his quotation will be rejected.

 
(iii) AWARD OF CONTRACT: The award will be made to the bidder offering the lowest evaluated price and that substantially meets the required standards of technical and financial capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.

 
(iv) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of ninety (90) days from the deadline for receipt of quotation(s) indicated in Paragraph 4 of this Invitation to Quote.

Further information can be obtained from:

Danny Singh
Protected Areas Conservation Trust (PACT)
#3 Mango Street
City of Belmopan, Belize
Telephone: 501 822 3637
Email: accountingmanager@pactbelize.org

For details, download the full pdf documents below:

Form of Quotation: